Various districts of the city of Amsterdam have prepared for the transition to digital or paperless
meetings with iBabs . This transition went very smooth.
iBabs trainers offered two types of workshops to familiarize new users with iBabs. During the first workshop, the organization’s meeting culture was addressed to ensure that officials would actually conduct meetings in a digital format. It was explained how documents can be viewed, how annotations can be made, how these can be shared with colleagues and how a personal document box can be built.
Subsequently, workshops were organized for the departmental secretaries and policy makers. They were instructed about setting up the correct agenda structures, distributing documents and about the organizational implementation of iBabs. Setting up and working with iBabs is mostly a matter of the departmental secretaries familiarizing themselves with this new digital meeting procedure. Since iBabs is very user friendly, the secretaries explored it’s functionalities almost intuitively. Two surveys on the use and implementation of iBabs have meanwhile been carried out at the municipality of Amsterdam. The outcome was particularly that the application is easy to use, that all functionalities are working properly and that the tablet has actually replaced the current users’ briefcases containing loads of documents. The app has been made widely available within the municipality to increase efficiency and decrease the use of paper significantly.